Module

POGO SEND

The complete SEND management module for UK schools and trusts. Built around the SEND Code of Practice 2015, the Ofsted 2025 framework and the Whole School SEND template.

Book a demo See it in action
  • Wonde + CSV MIS sync
  • MAT-deployable
  • Audit and tribunal ready
  • WCAG 2.2 AA
  • Aligned to the SEND Code of Practice 2015
Pupil Profile view showing Sam Carter, a Y5 SEND Support pupil with Dyslexia and ADHD, with current ILP targets and provision summary pogoprogress.co.uk/send/pupil/sam-carter PUPIL PROFILE SC Sam Carter Year 5 · Maple Class · UPN omitted SEND Support Dyslexia ADHD Wave 2 · 1:1 Full SEND profile Next review 14 days · 16 Jun Overview Passport ILP Provisions Observations APDR EHCP Timeline CURRENT ILP · AUTUMN 2 Decode CVC words with 90% accuracy Reviewed weekly · phonics 1:1 with Mrs Ali On track 75% Sustain attention for 15 min tasks Movement break before each session Concern 40% PROVISIONS · 90 MIN / WEEK Reading 1:1 · 3× 30m Movement break · 5× 10m SaLT block · weekly Notional cost / week £42.50 Pupil Premium overlap Yes EHC needs assessment · week 14 of 20 On track
Pupil Profile screenshot: Sam Carter, Y5 SEND Support, Dyslexia and ADHD, current ILP targets with on-track and concern outcomes, weekly provisions and EHC 20-week pipeline status.

  • Named SEND conditions in the picker

    28

    Mapped to the four primary areas of need.

  • SMART targets in the target bank

    30+

    Pre-filtered by the pupil's recorded needs.

  • Comparative metrics vs LA and national

    12+

    DfE Jan 2025 census baseline.

  • Trust-level Insights sections

    12

    Aggregated, no pupil records exposed.

  • Modelled roles

    7

    School-scoped and trust-scoped with PII guardrails.

Why POGO SEND

Four things SENCOs and trusts get on day one.

Save SENCO time

Instant reports replace hours of manual collation. Termly governor pack, LA return and Pupil Premium spend in one click.

Statutory compliance

Every EHC 20-week timeline, annual review, Reg 51 SEN Information Report and APDR cycle tracked.

Parent-friendly

Plain-language ILPs, banded Pupil Passport tiles, magic-link share, printable for meetings, copy targets to email.

Trust-wide

MAT dashboard with EHCP compliance heatmap, per-school comparison, identification vs deprivation scatter. No pupil records exposed at trust level.

For multi-academy trusts

Built for MATs from day one, not retrofitted from a single-school product.

POGO SEND treats the trust as a first-class tenant. Each school in the MAT runs the full SEND workflow for its SENCOs and class teams, while trust admins, MAT executives and governors get a board-ready aggregate view across every school - without ever seeing individual pupil records. One contract, one provisioning step, one place to land statutory compliance, inclusion equity, funding deployment and outcomes for the whole trust.

Block A · What MAT leadership sees

MAT Chief Executive / CEO

Strategic oversight

Trust-scoped · aggregate only

Strategic oversight of SEND across every school in the trust. Lands in the Trust Insights view with a "Schools needing attention" callout at the top so they know where to spend their next hour. Aggregate totals, per-school comparisons, board-ready exports. No pupil records anywhere.

  • Schools needing attention — automatic callout listing schools with statutory overdue EHCPs, more than one overdue review, a live SENDIST appeal, or a SENCO without NPQ-SENCO.
  • Funding deployment vs SEND cost — notional + top-up per EHCP vs actual spend per EHCP, with a variance column flagging GAG cross-subsidy.
  • Trust outcome trend — termly APDR closure and targets-met rate across all schools.
Trust SEND Lead / Director of Education

Cross-school operational ownership

Trust-scoped · aggregate only

Cross-school operational ownership. Spots outliers in identification, attendance, exclusion disproportionality and provision quality before they become risks. Uses the trust view to coach SENCOs, route resource and evidence the graduated approach across the MAT.

  • EHCP compliance heatmap — traffic-light cells for annual reviews on time, paperwork to LA on time, Section F provision in place.
  • Need profile by school — stacked bars showing share of register by primary area, with trust-average overlay. Surfaces schools absorbing disproportionate SEMH or Communication-and-Interaction caseload.
  • SENCO capacity and qualification — FTE, NPQ status (Held / In progress / Not started), caseload ratio, months in post.
Trust Board and Governors

Board-ready scrutiny

Trust-scoped · aggregate only

Receives the termly Governor Pack and trust aggregate views without ever opening a pupil record. Aligned to the NGA SEND Governance Monitoring Tool and the Whole School SEND Trust review framework, so trust scrutiny questions are answered before they are asked.

  • Inclusion equity — per-school SEND attendance gap (pp) and suspension rate ratio (SEND ÷ non-SEND), with national baselines.
  • Identification vs deprivation scatter — FSM-Ever6 % against register %. Flags both under- and over-identification across the trust.
  • 3-year trust trend — 6 terms of register % and EHCP % so trustees see direction of travel, not just a snapshot.

Block B · How the access model works

Trust-scoped users see aggregate data only. Always.

POGO SEND is role-aware from day one. School-scoped roles (SENCO, Headteacher, Class teacher, Teaching assistant) see pupil records for their assigned school. Trust-scoped roles (Trust admin, MAT executive, Governor) see whole-trust totals and per-school comparisons only - pupil records stay at school level. If a trust user navigates to a pupil-scoped page, a banner explains the access model and links them back to the Trust Insights view. There is no toggle to grant a trust user pupil-level access by accident.

School-scoped roles see

  • Every pupil's identity card, Passport and ILP
  • Provision map at session level
  • Observations and APDR cycles
  • Audit history with field-level diffs
  • Parent share links

Trust-scoped roles see

  • Schools-needing-attention callout
  • Per-school comparison table
  • EHCP compliance heatmap
  • Inclusion equity (attendance gap, suspension ratio)
  • Funding deployment vs SEND cost
  • SENCO capacity table
  • Identification-vs-deprivation scatter
  • Trust outcome trend
  • 3-year sparkbars and trust-vs-national bars
  • Governor pack and trust schools admin
  • Pupil names, UPNs, dates of birth
  • Individual ILPs or Passports
  • Observations against named pupils
  • Provision sessions per pupil

Block C · What deploying POGO SEND across a MAT looks like

  1. Add your schools

    Trust admin lists every school in the trust with id, name, local authority and pupils on roll. Each new school flows straight through to the navbar school switcher, the per-school comparison in Insights and the trust-wide aggregations. Adding or removing a school takes seconds and never touches school-level data.

  2. Connect your MIS

    Wonde live sync for the major MIS suppliers, CSV upload for anyone outside Wonde. Each school connects independently so trust roll-out does not depend on the slowest school's IT. Identity fields (UPN, DOB, year group) are read-only inside POGO and update through the next sync. There is a held-for-review queue when the sync detects an ambiguous change.

  3. Set trust-wide rules once

    Trust-scope provision definitions (commissioned SaLT, county-wide outreach programmes) defined at the trust level appear in every school's library. Trust-wide timeline rules (annual review windows, statutory event types) and notification rules (who gets paged when an EHCP goes overdue) cascade from the trust down. Schools can extend with their own local definitions and rules without overriding the trust defaults.

  • Trust contract

    1 · 1 · 1

    1 contract · 1 implementation step per school · 1 board-ready dashboard.

  • PII guardrails

    0

    Pupil records exposed at trust level. Enforced in code, not by policy.

  • Trust Insights sections

    12

    WSS, NGA, CST and Ofsted-aligned.

  • MIS roll-out

    Wonde + CSV

    Per-school sync independence. No big-bang roll-out.

Designed against the Whole School SEND MAT Review framework, the NGA SEND Governance Monitoring Tool, the CST trust accountability framework, the DfE Academy Trust Handbook 2025 and the Ofsted SEND framework 2025.

SEND Register · Maple Primary
62 on register By SEN stage Support 41 · EHCP 14 · Monitoring 7 By primary area CL 28 · CI 17 · SEMH 10 · PD 7 Search by name, year, need… Stage ▾ CSV ↓ SC Sam CarterY5 Maple Support Dyslexia ADHD 14d RB Riley BrooksY4 Oak EHCP Autism (ASC) 3d PM Priya ModiY6 Ash Support SLCN 42d JT Jamie TanY3 Willow Monitoring SEMH 68d + 58 more pupils on register
SEND Register

One source of truth for every SEND pupil.

Card view, spreadsheet view and three live charts at the top - SEN-stage donut, primary-area donut and specific-needs bar chart. Filter by stage, area, year group or specific need. CSV export for governor packs or LA returns.

  • Cards or spreadsheet view — initials avatar, name, year, stage chip, wave chip, primary category, up to 3 specific-need chips and next-review countdown - or the same data as a sortable table.
  • Search, filter and sort — by stage / category / year / specific need / wave. Sort by name, review date or days-to-review.
  • Three live charts — SEN-stages donut, primary-area donut, top-needs bar chart, all driven from the filtered view.
  • One-click CSV export — UPN, name, year, stage, primary category, specific needs (semicolon-joined), highest wave, next review, lead practitioner. UTF-8 BOM for clean Excel import.
Pupil Profile · Passport
Pupil Passport · Sam Carter, Y5 16 customisable banded tiles · last reviewed 12 May Strengths and interests Lego, drawing, kindness to classmates, problem solving with practical tasks. Things I struggle with Long written instructions, noisy classrooms, sitting still for 20+ minutes. You can help me by Breaking tasks into chunks, checking my understanding, giving movement breaks. Differentiation in lessons Coloured overlay for reading, writing frame, scribe for long written tasks. Interventions Phonics 1:1 (Mrs Ali), precision teaching for spelling, ELSA monthly. Reasonable adjustments Extra time, separate space for assessments, ear defenders available. Pupil voice · CFA 2014 s.19 "I like reading in a quiet corner. Big rooms make my head feel busy." — captured 03 May, in pupil's own words Full SEND profile → PDF · parent summary Transition pack ready
Pupil Profile

Everything about a pupil in one connected place.

Identity card, prominent Full SEND Profile and Transition Pack CTA, statutory timeline ribbon, then a tabbed body. Each tab loads its data inline so the SENCO sees the whole picture without jumping between pages.

  • Eight tabs — Overview, Passport, ILP, Provisions, Observations, APDR cycles, EHCP, Timeline.
  • Banded Pupil Passport — 16 customisable coloured tiles including Strengths and Interests, Targets, Things I enjoy, Things I struggle with, You can help me by, Differentiation in lessons, Interventions, Support provided.
  • Outcome chips on targets — each ILP target shows On track / Concern / Achieved, derived from the latest observation.
  • Action buttons not arrow links — Audit history, Full SEND profile, Parent summary and Transition pack are real buttons in the footer.

Aligned to the SEND Code of Practice 2015 chapter 6 graduated approach.

ILP · Target Bank picker · Sam Carter
Target Bank · pre-filtered to Sam's needs 14 matching targets across Dyslexia and ADHD · 30+ in the bank Dyslexia × ADHD × + Add need Key stage ▾ Search target text… Decode CVC and CCVC words with 90% accuracy in 3 consecutive sessions Success criteria: independent reading of decodable text · weekly review Strategies: precision teaching · multi-sensory phonics · paired reading + Add Use a coloured overlay for sustained silent reading of 10 minutes Success criteria: completes 10 min reading 4 out of 5 days · self-rated Strategies: pupil chooses colour · own reading corner · timer visible + Add Sustain attention on a structured task for 15 minutes with one break Success criteria: completes task with ≤1 redirect from adult · daily log Strategies: visual timer · seated near board · pre-warned movement break + Add
Individual Learning Plan

SMART targets in seconds, not hours.

A built-in target library of 30+ SMART targets across 18 named SEND needs (Dyslexia, Dyscalculia, Dysgraphia, Dyspraxia, MLD, Autism (ASC), SLCN, PDA, ADHD, ODD, Anxiety, EBSA, Depression, Attachment, Hearing impairment, Visual impairment, Physical disability, Sensory processing, Selective mutism). The picker pre-filters to the pupil's recorded needs by default. Each target carries success criteria and suggested strategies.

  • Target Bank picker — filter by named need, primary area, key stage or free-text. One click adds the target to the ILP draft.
  • Pupil and parent voice — Target Summaries, Pupil Contribution and Parent/Guardian Contribution boxes captured in the editor and surfaced on the parent print.
  • Share with parent — copy parent share link, copy targets as plain text for email, print or save as PDF, all from the same toolbar.
  • Targets-met progress block on the parent print: Achieved / On track / Concern / Just getting started, plus a positive-progress percentage bar.

Whole School SEND target setting · SEND Code of Practice 2015 §6.44.

Provision Map · Autumn 2 · Maple Class
Per-pupil session strips · scroll horizontally Colour identity carries from the Provision Library Mon Tue Wed Thu Fri Sam Carter Y5 · Wave 2 · 90 min/wk Read 1:1 30m · Mrs Ali Read 1:1 Read 1:1 Movement 10m Riley Brooks Y4 · Wave 3 · EHCP SaLT block · 45m ELSA · 30m Outreach £35/wk Priya Modi Y6 · Wave 2 · 60 min/wk SLCN 1:3 20m · TA Hughes SLCN 1:3 SLCN 1:3 Reading 1:1 Movement break SaLT block SLCN / ELSA Outreach (costed)
Provisions

Every session for every pupil, colour-coded.

Per-pupil session strips that scroll horizontally - no uniform matrix forcing pupils into the same columns. Each provision has its own identity colour from the Provision Library, so "Reading 1:1" is the same colour wherever it appears.

  • Per-pupil session strips with wave (W1/W2/W3), group size (1:1, 1:3, 1:6), cadence (e.g. 3× × 30m, 90 min/wk) and deliverer avatar.
  • Provision Library with colour identity — each definition has a SENCO-chosen colour that follows the provision across the Map, ILP, Delivery and reports.
  • Cost is optional — externally commissioned services and Wave 1 quality-first provisions can be left uncosted. Missing values render as a dash, not £0.00.
  • Delivery workspace for TAs — Today / This week / Caseload tabs. Mark each session Delivered / Partial / Not delivered with a per-session comment.
Insights · School · vs LA and national
Maple Primary · register profile vs benchmarks DfE Special educational needs in England, January 2025 census Register % You18.4% LA avg14.6% National13.6% EHCP % You4.9% LA avg4.4% National4.3% SEND attendance % You92.4% LA avg89.1% SENCO insight Register sits 4.8pp above LA. EHCP % in line. Attendance leads LA by 3.3pp. REPORTS · 1 CLICK Costed provision map Pupil Premium spend Governor pack LA return (SEN2)
Insights — school

Compare against your LA and the DfE national baseline.

Comparative measures the SENCO needs to answer "is need under- or over-identified, are interventions biting, and how does our spend compare?"

  • Stage and need comparison bars — school vs LA vs national for register %, EHCP %, SEN Support % and the top 9 named needs.
  • Cost-per-pupil table — sortable, with average and total in the panel header.
  • Outcome trend line chart — termly APDR closure rate by outcome (On track / Achieved / Concern) over 5 terms.
  • Pupil Premium overlap — PP pupils on SEND register, % of SEND, annual SEND spend on PP pupils, PP vs non-PP attendance with the pp delta.
  • Instant Reports grid — Costed provision map, Pupil Premium spend, Governor pack, LA return, one click each.

DfE Special educational needs in England, January 2025 census.

Insights · Trust · 8 schools · aggregate only
Schools needing attention · 3 of 8 Oakwood · 2 overdue EHCPs · SENCO without NPQ Beechfield · live SENDIST appeal · 1 review > 12 months Larchwood · paperwork to LA > 2 wks for 4 cases EHCP compliance heatmap Reviews LA papers Section F Annual rev. Ashfield Primary 100% 100% 100% 100% Maple Primary 94% 82% 96% 92% Oakwood Academy 76% 58% 81% 68% Beechfield Secondary 61% 79% 90% 73% Larchwood Primary 88% 52% 93% 89% Aggregate trust view · no pupil records exposed at this level
Insights — trust

Board-ready MAT oversight. No pupil records exposed.

A trust-level view drawn from the Whole School SEND Trust SEND Review, the NGA SEND Governance Monitoring Tool and the CST accountability framework. Trust admins, MAT executives and governors see aggregate data only - pupil records stay at school level.

  • Schools needing attention — automatic callout listing schools with statutory overdue EHCPs, more than one overdue review, a live SENDIST appeal, or a SENCO without NPQ-SENCO.
  • EHCP compliance heatmap — traffic-light cells for annual reviews on time, paperwork to LA on time, Section F provision in place.
  • Need profile by school — stacked bars per school showing the share of register by primary area, with trust-average overlay.
  • Inclusion equity — per-school SEND attendance gap (pp) and suspension rate ratio (SEND ÷ non-SEND), with national baselines.
  • Funding deployment vs SEND cost — notional + top-up per EHCP vs actual spend per EHCP, with a variance column flagging GAG cross-subsidy.
  • SENCO capacity — FTE, NPQ status (Held / In progress / Not started), caseload ratio, months in post.
  • Identification vs deprivation scatter — FSM-Ever6 % against register %. Flags under- and over-identification.
  • Trust outcome trend + 3-year sparkbars — termly APDR closure and targets-met rate. 6 terms of register % and EHCP %.

Whole School SEND MAT Review · NGA SEND Governance Monitoring Tool · CST trust accountability.

Termly Governor Pack · Spring 2026
SEND GOVERNOR PACK Spring Term 2026 Maple Primary School Prepared by P. Hughes, SENCO For: Full Governing Body Statutory headlines EHC pipeline · 7 active Annual reviews · 92% on time Reg 51 SEN Info Report · current SEND Policy reviewed 04 Sep 2025 Risks · 2 decisions required High-needs top-up shortfall SENDIST appeal · case Y4 Brooks v3 · auto-generated 18 Jan 2026 13 sections, all WSS/NGA-aligned 01Statutory headlines and EHC pipeline 02Annual review compliance (12-month rule) 03Inclusion equity · attendance + suspensions 04Outcomes · SEND vs non-SEND, RWM, APDR 05Funding · notional, top-up, high-needs, PP 06Staffing · SENCO NPQ, TA FTE, CPD % 07External engagement · EP / SaLT / OT waits 08Parent voice · survey, complaints, attendance 09SENDIST tribunals and complaints 103-year trends and sparkbars 11Risk register · ranked, decision asks 12Reg 51 SEN Information Report currency 13SENCO sign-off and next-term targets
Governor Pack

The termly SEND report governors actually want.

13 sections drawn from the Whole School SEND template, the NGA Monitoring Tool and the Ofsted 2025 SEND framework. Designed so SENCOs can hand it directly to the Full Governing Body.

  • Statutory and pipeline — EHC needs assessment 20-week tracking, annual review compliance, SEN Information Report (Reg 51) currency, SEND Policy review date.
  • Inclusion equity — SEND vs whole-school attendance and persistent absence, suspensions disproportionality vs SEND share of roll, permanent exclusions.
  • Outcomes — Reading/writing/maths progress steps SEND vs non-SEND, KS2 combined RWM, APDR cycle closure, targets-met rate.
  • Funding — notional SEND budget vs actual spend + variance, high-needs block received, top-up requests granted/refused, PP overlap spend, £6,000 threshold pupils.
  • Staffing and training — SENCO NPQ status, TA FTE, % teachers with SEND CPD this year, CPD topic breakdown.
  • External engagement — EP / SaLT / OT / CAMHS visits and average wait days, unmet referrals.
  • Parent voice + risks — survey response, complaints, SENDIST tribunals, review meeting parent attendance, ranked risk register with explicit governor-decision asks.

WSS Governor pack template · NGA SEND Governance Monitoring Tool · Ofsted SEND framework 2025.

Activity timeline · Sam Carter · audit log
Activity timeline · all events, last 30 days All × ILP edits Observations Provisions Reviews Register ILP target outcome → On track P. Hughes (SENCO) · 14 May 14:32 · "Phonics 1:1 evidence shows consistent decoding" was: Concern → now: On track Observation logged Mrs Ali (Class teacher) · 13 May 11:08 · attentive in phonics, 18-min focus Provision added · ELSA monthly P. Hughes · 11 May 09:14 · "Parent request following SENDCO drop-in" Annual review held 07 May · attendees: parent, SENCO, class teacher, EP · minutes attached Register change · Wave 1 → Wave 2 P. Hughes · 03 May 16:40 · "Attendance gap widening · stepping up" Passport updated · "You can help me by" P. Hughes · 02 May · 4 fields edited · view diff
Activity and Audit

Tribunal-ready in two clicks.

A unified chronological feed of every action against a pupil's record - passport updates, ILP changes, provisions, observations, register changes, reviews. Filterable by date and by event type. Backed by an immutable audit log with field-level diffs.

  • Unified Activity Timeline — audit events, observations and reviews merged into one feed.
  • Toggleable category chips — filter by event type. From/to date filter.
  • Field-level audit history — every change carries actor, when, why and a before-and-after diff.
  • Built for SENDIST tribunals, complaint investigations and Ofsted SEND inspections.
  • Reasoned narrative — plain explainer at the top of the page so non-lawyers understand what the log is and is not.
Parent share · ILP print preview
Sam's learning plan · Spring 2 A plan for Sam Carter, Year 5, Maple Class HOW SAM IS DOING SO FAR 2Achieved 3On track 1Concern 1Just starting 72% positive progress this half-term WHAT WE ARE WORKING ON · Sounding out CVC words confidently · Reading quietly for 10 minutes · Staying focused for 15 minutes in maths "Sam loves practical tasks and helping classmates." Share with Parent · magic link pogoprogress.co.uk/share/… Copy link Copy targets External professional Time-bound · scoped link + Generate EP link Audit trail Every share access logged Parent viewed · 14 May 19:42
Share

Parents and external professionals get exactly what they need.

Parent-friendly ILP print with a "How Sam is doing so far" progress block. Magic-link External Professional Access - time-bound, scoped to Passport / ILP / Provisions / Observations.

  • Copy share link — generates a parent magic-link URL, same pattern the External Professional Access feature uses.
  • Copy targets as text — drops the current targets into the clipboard as a clean numbered list, ready to paste into an email.
  • Print or save as PDF — browser print dialog → Save as PDF works natively. @media print hides chrome.
  • Audit trail — every access via a share link is recorded.
Role and scope model
7 modelled roles · school-scoped or trust-scoped SCHOOL-SCOPED · SEES PUPIL RECORDS SENCO Headteacher Class teacher Teaching assistant School switcher · flip between assigned schools TRUST-SCOPED · AGGREGATE ONLY Trust admin MAT executive Governor No pupil records School switcher fixed to "Whole trust" Trust user opening a pupil page → "Trust-scoped roles see aggregate data only." Banner links back to Trust Insights. Back ↩ EXTERNAL · TIME-BOUND, SCOPED MAGIC LINK Parent / carer · External professional (EP, SaLT, OT, LA caseworker)
Access and Roles

Role-aware from day one.

Seven modelled roles, with a clear school-scoped / trust-scoped distinction. Trust roles see aggregate-only data. The "Aggregate only" banner explains why pupil records are not shown when they try to open one.

  • School-scoped roles — SENCO, Headteacher, Class teacher, Teaching assistant. See pupil records for their assigned school.
  • Trust-scoped roles — Trust admin, MAT executive, Governor. See whole-trust and per-school totals only.
  • School switcher — school-scoped users can flip between their schools (if assigned to more than one). Trust users see "Whole trust".
  • Trust schools admin — add or remove schools from the trust. The new school flows through to the school switcher and the per-school comparison in Insights.
Statutory and framework coverage

Built for the SEND Code of Practice 2015.

Every duty has a home in the product. Every change is logged. Every report can be anonymised at the API edge.

Statutory duties

  • SEND Code of Practice 2015

    Graduated approach is the spine of the ILP and APDR modules.

  • Children and Families Act 2014 s.19 — pupil voice

    Pupil voice tile in the Passport. Pupil-voice-captured rate in the Governor Pack.

  • CFA 2014 s.44 — 12-month EHCP review

    Annual Reviews module tracks the 12-month rule, paperwork to LA in 2 weeks and awaiting LA decision over 4 weeks.

  • SEN Information Report · Reg 51, Schedule 1, SEND Regulations 2014

    Tracked in the Governor Pack with last-reviewed date and Reg 51 compliance flag.

  • EHC needs assessment 20-week timeline

    EHCP Pipeline panel: requests submitted, in assessment, average days in process, 20-week breaches.

  • Equality Act 2010 reasonable adjustments

    Reasonable adjustments tile in the Pupil Passport.

  • Academy Trust Handbook 2025

    Funding views reconcile notional SEND budget, top-up funding, high-needs block and GAG cross-subsidy.

  • Mandatory NPQ-SENCO from September 2024

    SENCO Capacity panel tracks NPQ status across the trust.

Aligned frameworks

  • Ofsted SEND framework 2025

    Inclusion equity, EHCP statutory compliance and outcomes sections aligned to the area SEND inspection framework.

  • Whole School SEND template · MAT and Governor

    Governor Pack and Trust Insights sections mirror the WSS framework one-for-one.

  • NGA SEND Governance Monitoring Tool

    Trust Insights panels follow the NGA scrutiny questions. Outcomes data is comparator-led, not raw.

  • CST trust accountability framework

    Funding deployment, SENCO capacity and inclusion equity surfaced for the CFO / CEO / trustee audience.

  • DfE SEN2 / Special educational needs in England Jan 2025

    National baselines on the Insights comparative bars. Designed so a real DfE API integration can drop in unchanged.

Modelled roles

Seven roles, two scopes, no accidental access.

Each card shows the scope, the one-line responsibility, the "can do" list and whether the role sees pupil records. School-scoped roles see pupil records for their assigned school. Trust-scoped roles see aggregate data only.

School-scoped roles

SENCO

School

Owns the SEND register, Passports, ILPs, provisions, reviews and observations for their school.

  • Edit register entries, author Passport and ILP
  • Add or edit provisions, run all reports
  • Share with parents and EPs
Sees pupil records · Yes

Headteacher

School

Strategic oversight of SEND at school level. Signs off the governor pack.

  • Read all SEND data, generate reports
  • Approve Passport and ILP where policy requires
  • Manage notification preferences
Sees pupil records · Yes

Pupil-facing roles (in-class)

Class teacher

Pupil

Reads Passports for the class, logs observations, contributes to APDR cycles.

  • Read Passport and current ILP for assigned pupils
  • Log observations against targets
  • Submit APDR cycle review evidence
Sees pupil records · Yes

Teaching assistant

Pupil

Delivers provisions and logs delivery in the Delivery workspace.

  • Today / This week / Caseload views
  • Mark sessions Delivered / Partial / Not delivered
  • Add per-session comments
Sees pupil records · Yes

Trust-scoped roles

Trust admin

Trust

Manages trust-wide configuration. Sees aggregate data only.

  • Manage trust schools and trust-scope provisions
  • Read trust Insights, run trust compliance reports
  • Cannot open a pupil record (banner explains)
Sees pupil records · No

MAT executive

Trust

Strategic trust leadership. Consumes the aggregate trust dashboard.

  • Schools needing attention callout
  • Funding deployment, inclusion equity, outcomes
  • Board-ready exports
Sees pupil records · No

Governor

Trust

Receives the governor pack and trust aggregate views. Does not see pupil records.

  • Termly Governor Pack PDF
  • Trust Insights with WSS / NGA scrutiny questions
  • 3-year sparkbars and trust-vs-national bars
Sees pupil records · No

External access (time-bound, scoped)

Parent / carer

External

Receives a parent-friendly summary, ILP share link and review meeting notes.

  • Magic-link access to their child's plan
  • Copy targets to email, print or save as PDF
  • Every view is logged in the audit trail
Sees own child's record

External professional — EP / SaLT / OT / LA

External

Time-bound magic-link access scoped to specific sections.

  • Scope: Passport / ILP / Provisions / Observations
  • Link expires at the end of the engagement
  • Every section access logged with timestamp
Scoped pupil access
Technical profile

A clean read for your CTO and DPO.

Frontend

Stack
React 18, TypeScript strict, Vite, Zustand, React Router, CSS Modules.
Accessibility
WCAG 2.2 AA. axe-core scans in CI on every PR.
Test coverage
240 vitest tests plus Playwright end-to-end suites.

Backend

Stack
ASP.NET Core 8, C# 12, MongoDB.Driver (no Entity Framework Core).
Audit pipeline
Repository decorator pattern. Optimistic concurrency on every write.
API edge
Identity fields (PupilProjection) are read-only. Writes are rejected with 422.

Data

Store
MongoDB Atlas, UK region. Partial unique indexes.
Audit
AuditEvent emitted on every mutation. Actor, timestamp, reason, field-level diff.
Identity sync
PupilProjection read-only at the edge. Held-for-review queue on ambiguous changes.

Integration · Security · Reporting

MIS sync
Wonde for live MIS, CSV for non-Wonde schools. SyncRun + SyncDiff with held-for-review handling.
Security and governance
Role + scope model. Trust-scoped users hard-blocked from pupil records with an explanatory banner. All magic-link access audit-logged. Anonymisation flag on every report endpoint.
Reporting
Server-side PDF via Playwright today, QuestPDF on the roadmap. Period filter (Autumn / Spring / Summer / Whole year / Last term / Custom) feeds every report fetch.
Frequently asked

SENCO and CTO questions.

Does POGO SEND work alongside our MIS?
Yes. Wonde live sync for the major MIS suppliers, CSV upload for anyone outside Wonde. Identity fields (UPN, DOB, year group) are read-only inside POGO and update through the next sync.
Can a Trust admin see individual pupil records?
No. Trust-scoped roles see aggregate trust data and per-school totals only. If a trust user navigates to a pupil-scoped page, a banner explains the access model and links them back to the Trust Insights view.
Is the system audit and tribunal ready?
Every write produces an AuditEvent with the actor, timestamp, reason and field-level diff. The Audit History page presents this with date and entity-type filters. Built for SENDIST tribunals, complaint investigations and section 5 inspections.
Can we anonymise reports for LA submissions?
Yes. Every report endpoint accepts an Anonymise flag that strips pupil names, UPNs, dates of birth and photos before rendering.
How is the target bank maintained?
Curated SMART targets across 18 named SEND needs ship in the platform. Schools can add or edit targets in the Target Bank settings. The picker honours both built-in and school-added entries.
Can parents see the plan?
The ILP print/share view is designed for parents - plain language intro, "How my child is doing so far" progress block, copy share link, copy targets as text, print or save as PDF.
What is mandatory NPQ-SENCO?
From September 2024 the National Professional Qualification for SENCOs is the mandatory qualification for new SENCOs in England. The SENCO Capacity panel on the Trust Insights view tracks status (Held / In progress / Not started) across the MAT.
How does trust-wide deployment work?
Trust admin adds each school to the trust with id, name, LA and pupils on roll. Each school connects its MIS independently so roll-out does not depend on the slowest school's IT. Trust-scope provision definitions, timeline rules and notification rules cascade from the trust down. Schools can extend locally without overriding.

See POGO SEND running with realistic mock data, end to end.

We can give you a guided 30-minute walkthrough with a pilot trust's data, then send you a sandbox link to explore at your own pace. Tribunal, governor pack and LA return all included.

Book a demo